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Project/Task/Goal/Habit/Time Management Tool Search

posted Jun 30, 2014, 6:52 PM by Taylor Peterson   [ updated Dec 22, 2014, 2:51 PM ]


I tend to use the following tools:

  1. File Hosting - Google Drive
  2. Version Control - Git(Hub)
  3. Meeting Notes/Documentation - Google Drive/WikiDot/Google Sites
  4. Task Management - Google Tasks (in Google Calendar sidebar)
  5. Time Management - Google Calendar
  6. Code Review - GitHub (or equivalent)
  7. Habit Tracking: HabitBull
One perk of using a lot of Google products is how easy it is to combine them (e.g. backing this website with Google Drive storage). 

Project Management:

I've investigated other tools (see this for the rejects), but nothing else suited my needs. In particular, the above allow me to manage my project without project management being a project in itself. 

Task Management:

Some of the principles used in making a decision on a task management tool:
  1. I should be able to see everything that is going on at a glance (i.e. visual controls)
  2. I should control what happens, not the system
  3. Reminders/scheduling is for my calendar
When I first started looking for a task management tool, I focused on those that supported Kanban principles (see this for a good writeup of Kanban practices) as such a tracker has excellent visual controls. After searching around a bit (see the task management tab here for rejects), I decided to use Kanbanize for this purpose. 

While I have been very satisfied with Kanbanize as I product, in the end it has not served my purposes well. Because my typical workflow has Gmail and Google Calendar open, but not a separate tasks tracker, I would not have the tasks in front of my all the time, which led to me letting them slip. 

Given that I lack the screen real-estate to display yet another application, I chose to consolidate my tasks into my Google Calendar window using Google Tasks. This way, everything is in front of me at all times. Even though there is a lot less functionality, I've found the greater visibility to be more than worth it - since making the switch, time to completion for tasks has dropped dramatically. 

Goal/Habit Management 

I'm currently in the process of trying out HabitBull and so far things are going well. I chose this application because it was the only one I could find which worked on Android, had the ability to track yes/no and numerical completion, and had a good user interface. 

Time Management

Over the last few years, I've used Google Calendar to schedule and track my time. I use different calendars for things like meetings and meals to make it easy to organize my time.